Receptionist

Department:   Administration

Job Title:         Receptionist (PDF)

Employment:  Full-Time

FLSA Status:  Non-Exempt

Starting Pay:  $17.99+, DOE

Supervisor:     Human Resources Director

Job Description: Answer inquiries and provide information to the general public, customers, visitors, and other interested parties regarding activities conducted at establishment and location of departments, offices, and employees within the organization.

Essential Duties and Responsibilities:

Serving visitors by welcoming, directing, and announcing them appropriately; must be knowledgeable of the services available to customers, for both tribal members & non-members and have an understanding of the roles and responsibilities of staff throughout the organization
Answer telephone, screen & forward incoming calls; Take and relay messages
Ensure knowledge of staff movements in & out of the organization
General administrative and clerical support to include, but not limited to photocopying, faxing, and filing
Tidy & maintain reception area
Receiving and sorting mail, deliveries, and couriers
Maintain security by following procedures and controlling access (sign-in sheet)
Assist with scheduling staff/council meetings for the conference room & updating the calendar
Keep inventory of office supplies & submit orders and payments to vendors. Assist other departments with placing orders for office supplies
Familiarity with accounting processes & procedures, including, but not limited to submitting purchase orders and check requests, and assisting with the reconciliation of invoices for staff benefits & liability insurance
Coordinate auto insurance coverage for ONC staff and representatives, accident claims filing & processing between staff involved in an auto accident & their supervisors, any affected parties outside of the organization and auto-insurance representatives
Enroll & maintain a running list of staff that may use passes to the YK Fitness center through ONC. Monitor the number of passes remaining, track invoices, and submit payment to the vendor
Other duties as assigned

Qualifications:

High School diploma or greater. Proven work experience in a front office is preferred.

Skills:

Proficient with Microsoft Word, Excel, and Google products. Strong customer service skills.

Working Conditions: Light lifting up to 25 pounds. Occasional prolonged standing/walking, and sitting.

Closing Date: Open until filled.

To Apply: Send a cover letter and resume/CV to hr@nativecouncil.org, fax to (907)543-2639, or Drop off a resume/cover letter & fill out an application at 117 Alex Hately Dr., Bethel, AK 99559. For more information, contact Maryssa Soots, at 907-543-2608.

Orutsararmiut Native Council exercises Alaskan Native/American Indian Preference under Public Law 93-638, Section 7(b). In the absence of any suitably qualified Indian applicant, all other applicants will receive equal opportunity for consideration of employment.